Thursday, 3 August 2017

Most Used Document Productivity Tools - Microsoft Word

Free Document Productivity Tools For Word

These are the Document Productivity Tools I use every day.

SmartTable Number

Renumbers the rows in a table. It numbers rows in a variety of formats for example “1,2,3” or “R01,R02,R03”, “A-1,A-2,A-3”. You can control the use of zero padding, use of a separator and numbering of sections within a table. Tools exist to only number new rows or to resume numbering from a prior table. SmartTable Number will also remove blank lines from tables.


SmartInsert figures out what you want to insert based on the context.  Depending on what is selected and the position of the cursor, it can:

  • Insert 5 rows in a table ready for quick entry of new rows, handing the style copy problems you normally get when inserting rows.
  • Insert a new column in a table without pushing the end of the table off the page.
  • Insert a blank line after the end of a table, something that is not always easy.
  • SmartInset lets me enter content in tables quickly and adding columns is far quicker than the standard tools.


SmartDelete figures out what you want to delete based on context. Depending on what is selected and the position of the cursor, it can

  • Deleted selected text.
  • Delete to the end of paragraph - I find this is usually what I want when editing text.
  • Delete whole paragraph.
  • Delete whole table row.

SmartDelete complements the standard delete functions and really speeds up editing.

SmartTable Section

This tool inserts a section break into a table to separate concepts by creating a filled line with a bold heading for visual separation. Sections have have their own numbering eg A.1, A.2. A.3...B.1, B.2, B.3…C1, C2, C3.


Adds missing punctuation and removes trailing blank lines from a table cell. DoubleTap the shortcut key and it will do this for all cells in the column


SmartSpell corrects spelling errors in text you have recently typed without moving the cursor from its current location. It gets the right correction almost all the time, which means the least possible interruption to typing flow.


SmartStyles creates four new styles for use in tables, adds them to the quick style bar, and assign shortcut keys so each can be used quickly. There is a style for normal text, bulleted text, bold and italic.  When editing tables you can use the shortcut keys to quickly assign these styles. Another advantage is the ability to change font size used in tables quickly without changing the size used in the main body of a document. You can do this manually or there is a function to change.

Editing and Formatting

There are a number of editing and formatting features I use every day

Smartcaps Upper/Lower - Uppercases the current word leaving the cursor position unchanged. Repeated use changes each prior word. This is surprisingly useful.

SmartMove Up/Down - Moves paragraphs up and down in the document, and